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  • Is your organization protected from an email scandal?

    August 4, 2015

    Is your organization protected from an email scandal?Email troubles are in the news — again. And the story is about the IRS — again.

    This time, IRS Commissioner John Koskinen is under fire, accused by Congressional investigators of failing to protect and produce as many as 24,000 emails requested by lawmakers.

    Based on the flurry of recent headlines about businesses and government agencies with email and data retention troubles, organizations of all types and sizes are struggling with challenges related to the unprecedented growth of unstructured data, the pressure to retain an ever-increasing share of that information and the diminishing benefits of traditional storage products.

    A massive breach at the U.S. Office of Personnel Management in June exposed the personal data of millions of federal employees.

    Plus, a firestorm ignited recently over revelations that Hillary Clinton used a private, non-government email account while she was secretary of state. Debates and discussions have ensued about email preservation, records retention and what businesses should learn from Hillary’s email scandal.

    This isn’t the IRS’s first email problem: it couldn’t find two years worth of former employee Lois Lerner’s emails, a huge problem considering they were under subpoena from Congressional investigators. Later, investigators told Congress as many as 30,000 of Lerner’s “lost” emails have been “found.

    Last May, Veterans Affairs Secretary Eric Shinseki resigned in the wake of his department being accused of deadly delays in health care at some of its hospitals. E-mails allegedly discussing the destruction of a secret list of veterans waiting for care were at the heart of the scandal.

    State and county governments are dealing with similar email issues, too.

    • The state of Pennsylvania made headlines about email, archiving and deletion policies.
    • The state of New York was accused of keeping government emails out of the public’s hands.
    • A similar information battle about email has been brewing in Iowa.

    For most organizations, cloud-based email archiving is a viable solution to help overcome increasingly common data storage, management and security challenges.

    • Preserve every inbound and outbound message using immutable WORM-compliant storage
    • Search millions of records in seconds without limitations and find exactly what you need
    • Filter, tag and export content to support compliance and governance

    At a time when so much business is conducted through electronic communications, protect your IP, your organization and yourself – before there’s a problem.

    Have questions? Want more info? Need help?
    Let’s talk!


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 20,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.


    [Video] The what, why and how of email archiving

    [Video] The what, why and how of email archiving

    See how email archiving protects the intellectual property in your emails and file attachments.

    Watch the video!

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  • Open source opens up business advantages

    July 27, 2015

    Open source opens up business advantages
Is your business leveraging open source technology? If not, you’re probably missing out on some serious advantages!

    The ability to view, edit and redistribute freely available software is a growing trend – and its popularity is growing with a wide range of companies for a variety of reasons.

    The latest big name to make news – Google – is signing on as a corporate sponsor of the OpenStack Foundation to promote open source and open cloud technologies.

    There’s no shortage of buzz and enthusiasm in the technical community about the quality, freedom, customization and other benefits of using open source:

    Akuna: The benefits of adopting open source in your enterprise
    “The open source world does not generate sales from new versions, so new features are added when customers request them and without the associated compromise on quality.”

    PCWorld: 10 Reasons Open Source Is Good for Business
    “When businesses turn to open source software, they free themselves from the severe vendor lock-in that can afflict users of proprietary packages.”

    idealware: Open Source vs. Vendor-Provided Software: Comparing Them Side by Side
    “Open source products allow you more control over your own destiny should you want to do something different.”

    Here at Sonian, open source technology provides the foundation for everything we do related to advanced cloud-based email archiving – and we use it to increase our work speed and productivity. Swift, one of the various components of OpenStack, helps us store and retrieve data with ease.

    In addition, Sonian uses a number of other open source technologies for a variety of purposes. For example, we use Chef to build, organize and manage our infrastructure. React, a JavaScript library, is used to create our user interface. For programming languages, Ruby is used to help power the server and the front-end of our website and Clojure powers our backend and core data processing. ElasticSearch provides a database for full-text indexing.

    How is your company taking advantage of open source? What kind of benefits are you enjoying? What advice do you have for other businesses using or considering open source?

    Have questions? Want more info? Need help?
    Let’s talk!


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 20,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.


    Why Developers Care About Cloud Platforms
    Why Developers Care About Cloud Platforms
    Don’t miss this examination of cloud frameworks and cloud application development leveraging a PaaS model.

    Watch the recorded webinar.


  • Protect your data from email archiving secrets

    July 14, 2015

    Protect your data from email archiving secrets

    Psst. Do you know these email archiving secrets?

    You better! Your intellectual property and your business could be at risk otherwise…

    Some of the most popular, widely-used email archiving platforms include restrictive data preservation, search and export limitations that make it time-consuming, expensive and hard (maybe even impossible!) to meet demands for data. For most businesses, this type of basic email archiving functionality typically isn’t enough to meet legal, regulatory and data governance requirements.

    Know the email archiving secrets – and avoid the limitations that substantially increase the risks and costs associated with email management, compliance and discovery.

    Secret #1 – Your archived data may be editable
    Some archives allow data to be edited. Fail! That defeats the whole point of data preservation.

    Look for an advanced email archiving solution that protects data with the integrity and security of industry-leading safeguards and protocols, including immutable WORM-compliant storage, SSL encryption for data in transit and AES-256 encryption for data at rest.

    Secret # 2 – Your data may be hard to find and retrieve
    Some archives only provide a couple search options and are loaded with limitations. That’s a huge pitfall, considering search tools should provide granularity to help find exactly what you need quickly.

    Look for an advanced email archiving solution that performs wildcard, Boolean, fuzzy logic, custom query and proximity searches. There should be no limitations on the number of mailboxes per search, volume of results per search or number of concurrent searches. Plus, keyword statistics should be rendered for all searches.

    Secret #3 – Your data may need to be converted
    Some archives allow data to be exported only as a PST or proprietary file type; data must often be converted to another format. That’s a huge and avoidable pain; archived data should be quick and easy to export for compliance, discovery and other needs.

    Look for an advanced email archiving solution that enables flexible data export as PST, EML, NSF, PDF, HTML and TXT files. An archive should support the way you work rather than forcing you to adapt to its limitations.

    As you can see, with an advanced cloud-based email archiving solution, you get added capabilities related to data protection, search and flexibility that help your business cost-effectively meet data demands and lower institutional risk:

    • Automatically secure and preserve every inbound and outbound email and file attachment
    • Find and retrieve exactly what you need in seconds with fast and accurate search tools
    • Quickly and easily filter, tag and export relevant content

    Stop wasting time and money on compliance, legal and governance requirements. Start protecting your intellectual property and your business from unnecessary risk. Preserve your valuable business data with an advanced email archiving solution.

    Have questions? Want more info? Need help?
    Let’s talk!


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 20,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.


    Cloud Archiving: Facts vs. Myths

    Cloud Archiving: Facts vs. Myths

    Know the truth – and avoid the data preservation pitfalls.

    Get your FREE copy right now!


  • Get advanced protection with cloud-based email archiving

    July 8, 2015

    Get advanced protection with cloud-based email archivingWhat kinds of email management and preservation struggles are you facing?

    How are you balancing the pressure to retain information with the risk of leaving older data on the server?

    What are you doing to avoid being saddled by the ongoing costs and diminishing benefits of traditional storage products?

    If you’re dealing with email management, retention and security challenges, you’re not alone. Stories about government agencies and businesses with email and data retention troubles are all over the news and social media lately. It’s a major reason so many organizations are turning to an advanced cloud-based email archiving solution.

    For most businesses (regardless of size or industry), email archiving isn’t an option; it’s a necessity. But basic email archiving functionality typically isn’t enough to meet legal, regulatory and data governance requirements.

    Some of the most popular, widely-used email archiving platforms include restrictive data preservation, search and export limitations that make it time-consuming, expensive and hard (maybe even impossible!) to meet the ongoing and growing demands for data and protect intellectual property. Those limitations can substantially increase the risks and costs associated with email management, archiving, compliance and discovery.

    With an advanced cloud-based email archiving solution, you get added capabilities related to data protection, search and flexibility that help your business cost-effectively meet data demands and lower institutional risk.

    Advanced Protection
    Securely preserve every inbound and outbound email and file attachment using immutable WORM-compliant storage.

    Data preservation should ensure the protection of valuable information. Some archives allow data to be edited. Many archives fall short when it comes to data preservation by allowing data to be edited or providing access to deleted mailbox data for only a short time. Look for an advanced solution that protects data with the integrity and security of industry-leading safeguards and protocols.

    Superior Search
    Search millions of records in seconds and find exactly what you need with fast and accurate search tools.

    Search tools should provide granularity to help find exactly what you need quickly. Too often, search is an afterthought: Poorly-designed search tools mean time wasted poring over search results or writing custom queries. Some archives only provide a couple search options or force you to learn their unique syntaxes. Look for an advanced solution that performs wildcard, Boolean, proximity, fuzzy logic and custom query searches.

    Better Flexibility
    Quickly and easily filter, tag and export relevant content to support compliance, legal and governance requirements.

    Archived data should be able to be effectively filtered and exported. Some archives allow data to be exported only as a PST or proprietary file type; data must often be converted to another format. Look for an advanced solution that enables data export as PST, EML, NSF, PDF, HTML and TXT files.

    Don’t waste time and money on compliance, legal and governance requirements!

    Have questions? Want more info? Need help?
    Let’s talk!


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 20,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.


    [Online Evaluator] Does Your Business Need Cloud Archiving?

    [Online Evaluator] Does Your Business Need Cloud Archiving?

    See for yourself if you can benefit from the added protection and economic advantages of cloud archiving.

    Use the Online Evaluator.


  • Get the latest buzz about AWS Lambda

    June 22, 2015

    Get the latest buzz about AWS LambdaAmazon Web Services is making headlines – and headway – with Lambda.

    Since its release, Lambda has been hailed as solution that will help create a new normal – in the cloud.

    AWS Lambda is a compute service designed to run your code in response to events and automatically manage the compute resources for you, making it easy to build applications that respond quickly to new information.

    There’s a bunch of new buzz in the technical community about the excitement and potential of Lambda:

    • Tech Target: AWS Lambda has IT pros seeing dollar signs
    “Will Lambda change the face of cloud computing as we know it? Some IT pros think so as they weigh its uses and how it compares to containers.”

    • Forbes: Amazon adds Java support to AWS Lambda Microservices Platform
    “Lambda has the potential to become the front and center of mobile and IoT deployments running on Amazon Web Services.”

    • Alestic.com: New and improved AWS Lambda Shell Hack
    “Easier, simpler, faster, better. Run shell commands to explore the environment in which AWS Lambda functions are executed.”

    Get more information about AWS and the latest developments about Lambda on the AWS website.


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 19,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.

    Have questions? Want more info? Need help?
    Let’s talk!


    Why Developers Care About Cloud Platforms
    Why Developers Care About Cloud Platforms
    Don’t miss this examination of cloud frameworks and cloud application development leveraging a PaaS model.

    Watch the recorded webinar.


  • Massive breach adds to government data problems

    June 10, 2015

    Massive breach adds to government data problemsData security woes are in the news – again. And the story is about the federal government – again.

    This time, the headlines are about a massive data breach into the U.S. Office of Personnel Management computer systems. According to ABC News, personal information about cabinet secretaries is believed to be among the exposed data of more than 4 million current and former federal employees.

    Stories about government agencies and businesses with email and data retention troubles are all over TV, the web and social media lately.

    A firestorm was ignited recently over revelations that Hillary Clinton used a private, non-government email account while she was secretary of state. Debates and discussions have ensued about email preservation, records retention and what businesses should learn from Hillary’s email scandal.

    The IRS has its email troubles, too: it couldn’t find two years worth of former employee Lois Lerner’s emails, a huge problem considering they were under subpoena from Congressional investigators. Later, investigators told Congress as many as 30,000 of Lerner’s “lost” emails have been “found.

    Last May, Veterans Affairs Secretary Eric Shinseki resigned in the wake of his department being accused of deadly delays in health care at some of its hospitals. E-mails allegedly discussing the destruction of a secret list of veterans waiting for care were at the heart of the scandal.

    It’s not just the federal government feeling the pain. State and county governments are grappling with these types of issues, too.

    • The state of Pennsylvania made headlines about email, archiving and deletion policies.
    • The state of New York was accused of keeping government emails out of the public’s hands.
    • A similar information battle about email has been brewing in Iowa.

    If you keep up with the news, you’ve most likely heard about a bunch of email scandals.

    All these stories are about the failure of organizations to adequately secure and preserve data. All underscore how an advanced cloud-based email archiving solution can help protect intellectual property and mitigate risk by:

    • preserving every inbound and outbound message using immutable WORM-compliant storage
    • ensuring indefinite access to deleted items
    • keeping data searchable and downloadable by authorized individuals

    At a time when so much business is conducted through electronic communications, securing and retaining emails and file attachments is critical. If you’re not properly preserving the IP and other valuable data in your email, you’re putting your organization – and maybe even yourself – at risk.

    Preserve and protect your email – before there’s an issue.

    Have questions? Want more info? Need help?
    Let’s talk!


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 19,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.


    [Video] The what, why and how of email archiving

    [Video] The what, why and how of email archiving

    See how email archiving protects the intellectual property in your business emails and file attachments.

    Watch the video!


  • Email archiving: A bridge to the cloud

    June 1, 2015

    Email archiving: A bridge to the cloudDon’t be left behind as email and other IT services migrate to the cloud.

    Why haven’t you migrated yet? Are you wondering how to start? Worried about data security?

    You’re not alone. According to Gartner, through at least 2025, at least 25% of enterprises will choose to keep their core communications and collaboration systems on-premises due to security and privacy concerns, inertia, company culture or technical requirements. The proportion of business users provisioned, in whole or in part, with office system capabilities from the cloud will grow from approximately 15% in 2015 to 60%, or approximately 700 million users, by 2022. We expect to see that default assumption flip by 2017, when mainstream enterprises will adopt cloud deployment for most upgrades or new installations. (Cloud Office Questions Begin the Shift From ‘If’ to ‘When,’ April 2015, Gartner, Inc.)

    • If you’re getting away from on-premises solutions and need a bridge to the cloud…

    • If you’re worried about mitigating risk, increasing security and ensuring adequate data retention…

    • If you’re required to maintain accessibility to email and attachments while making the move to the cloud…

    Start with email archiving – a common best practice for migrating to the cloud with confidence and ease.

    With email archiving as your first step, your business easily, affordably and securely preserves email and attachments, making them searchable and accessible in the cloud and preventing any data loss scenarios before they happen.

    • Protect intellectual property and critical business data
    • Search and retrieve exactly what you need in seconds
    • Support compliance audits and discovery requests
    • Reduce risk and increase data security
    • Take advantage of cloud economics to cut storage and retention costs

    Once the archive migration is done, your future cloud options for email and other applications are virtually unlimited!

    Don’t miss out on the benefits of moving to the cloud.


    Rob Mossi
    Rob Mossi is Product Marketing Director at Sonian. Have questions? Want more info? Need help? Email Rob at robert.mossi@sonian.net.

     


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 19,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.


    [White Paper] Archiving and the Cloud: Perfect Together

    [White Paper] Archiving and the Cloud: Perfect Together

    See how businesses are using cloud-based email archiving to effectively preserve data and cut storage costs and hassles.

    Get the white paper right now!


  • Get answers to common email archiving questions

    May 26, 2015

    Get answers to your common archiving questions

    Evaluating a cloud-based email archiving solution? It can be time consuming and hard! But it doesn’t have to be.

    For most businesses, regardless of size or industry, email archiving is a necessity and not an option at this point. But based on the ever-growing legal, regulatory and data governance requirements, basic email archiving functionality typically isn’t enough.

    An advanced email archiving solution provides added capabilities related to data protection, search and flexibility that help a business cost effectively meet data demands and lower institutional risk:

    • Automatically secure and preserve every inbound and outbound email and file attachment
    • Find and retrieve exactly what you need in seconds with fast and accurate search tools
    • Quickly and easily filter, tag and export relevant content

    Warning: Some of the most popular and widely used email archiving platforms include restrictive data preservation, search and export limitations that make it challenging and expensive to meet the ongoing and growing demands for data and protect intellectual property. Those limitations can substantially raise the costs and risks associated with email management, compliance and discovery.

    Ask these questions and use the accompanying talking points to help quickly evaluate a cloud-based email archiving solution for your business and determine whether it includes some of the most critically needed functionality.

    How does your archive ensure the integrity of data for compliance, legal and other purposes?
    Data preservation should ensure the protection of valuable information. Some archives allow data to be edited. Some archives provide access to deleted mailbox data for only a short time. Some archives support a very limited number of file attachment types.

    Look for a solution that protects data with the integrity and security of industry-leading safeguards and protocols, including:

    • Preserving every inbound and outbound message with immutable WORM storage
    • SSL encryption for data in transit
    • AES-256 encryption for data at rest
    • Geo-dispersed data centers that are FISMA, ISO 27001, SSAE- 16, FedRamp and PCI-DSS compliant

    Follow-up questions to ask:
    • Can deleted messages and attachments be accessed indefinitely?
    • Does deleted data remain searchable and downloadable?
    • Is a wide range of file types archived and indexed, including video, audio and image files?

    How does your archive make it fast and easy to search and find all relevant data?
    Search tools should provide granularity to help find exactly what you need quickly. Some archives only provide a couple search options. Some archives are loaded with search limitations.

    Look for a solution that can perform wildcard, Boolean, proximity, fuzzy logic and custom query searches.

    Follow-up questions to ask:
    • Are there limitations on the number of mailboxes per search, volume of results per search or number of concurrent searches?
    • Are keyword statistics rendered for all searches?

    How does your archive support easy and flexible data export?
    Archived data should be able to be effectively filtered and exported. Some archives allow data to be exported only as a PST or proprietary file type; data must often be converted to another format. Some archives have zero flexibility: export of search results is all or nothing; individual messages and attachments can’t be downloaded.

    Look for a solution that enables data export as PST, EML, NSF, PDF, HTML and TXT files.

    Follow-up question to ask:
    • Can search results be filtered, tagged and exported as needed?

    If you’re not using an advanced email archiving solution to preserve valuable business data, you’re likely wasting time and money on compliance, legal and governance requirements. Plus, you may be putting your intellectual property and your business at unnecessary – and avoidable – risk.

    Have questions? Want more info? Need help?
    Let’s talk!


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 19,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.


    Cloud Archiving: Facts vs. Myths

    Cloud Archiving: Facts vs. Myths

    Know the truth – and avoid the data preservation pitfalls.

    Get your FREE copy right now!


  • [Video] Staying SAFE: A Foundation for Clojure Applications

    May 13, 2015

    PUT ALT TEXT HEREUsing Clojure? Thinking about it? Don’t miss Staying SAFE: A Foundation for Clojure Applications.

    This presentation, delivered by Sonian’s Ron Toland recently at Clojure West, details Sonian’s experience using Clojure in production at large scale for six years and developing a common foundation for back-end Clojure services.

    Toland covers the major features of that foundation, explains how each one is used and how they work together to facilitate the rapid development of a wide variety of different Clojure services. Plus, you’ll get tactics for answering the most common questions that arise every time back-end services are designed or built.

    Don’t miss out. See the video for yourself right now and find out what Sonian learned about deploying Closure at scale.


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 19,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.

    Have questions? Want more info? Need help?
    Let’s talk!


    [Recorded Webinar] Why Developers Care About Cloud Platforms

    PUT ALT TEXT HERE

    Don’t miss this overview of the cloud landscape and the benefits of cloud application development leveraging a PaaS model.

    Watch the webinar!


  • What businesses should learn from Hillary’s email scandal

    May 7, 2015

    What businesses should learn from Hillary’s email scandal“The email has hit the fan.”

    That’s the way Sonian’s founder and CTO @Greg Arnette describes the firestorm ignited by revelations that Hillary Clinton used a private, non-government email account while she was secretary of state.

    As the guest contributor of an article in the Aberdeen Group publication Tech Pro Essentials, Arnette talks about the business and technology ramifications of Hillary’s email scandal. He calls the story a teachable moment about email preservation, saying executives everywhere should use this as a reminder to ask the right questions and protect their intellectual property.

    What Businesses Should Learn from Hillary’s Email Scandal also includes the top three questions every organization should ask to evaluate its records retention and email preservation practices. Arnette provides practical tips and insight about identifying rogue behavior, being prepared for audits and mitigating email risk.

    Don’t miss out on any of the details! See the full article right now.


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 19,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.

    Have questions? Want more info? Need help?
    Let’s talk!


    [WEBINAR] Illuminating the Dark Data in Email

    dataprevvid

    Get an exclusive look at the new cutting–edge data visualization tools being developed by Sonian from CTO Greg Arnette.

    Watch the recorded webinar.


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