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  • Ask the right questions about email archiving

    February 3, 2016

    Ask the right questions about email archivingIf you’re using email for any kind of business communications…

    If you’re struggling with data storage, retention and costs…

    If you’re worried about data security, compliance or governance requirements…

    Reduce institutional risk and cost-effectively meet data demands with an advanced cloud-based email archiving solution.

    • Automatically secure and preserve every inbound and outbound email and file attachment
    • Find and retrieve exactly what you need in seconds with fast and accurate search tools
    • Quickly and easily filter, tag and export content

    Beware! Some popular email archiving platforms include restrictions related to preservation, search and export options; as a result, it can be time-consuming, expensive and hard to meet legal, regulatory and data governance requirements.

    Ask the right questions to effectively evaluate solutions, get the necessary capabilities for your business and avoid the limitations that substantially increase the risks and costs associated with email management, archiving, compliance and discovery.

    “How does your archive ensure the security of data?”
    Look for a solution that protects every email and attachment with industry-leading safeguards and protocols:

    • Immutable WORM storage
    • SSL encryption for data in transit
    • AES-256 encryption for data at rest
    • Geo-dispersed data centers that are FISMA, ISO 27001, SSAE- 16, FedRamp and PCI-DSS compliant

    Beware: Some archives allow data to be edited and support a very limited number of file attachment types.

    “Does your archive perform wildcard, Boolean, proximity, fuzzy logic and custom query searches?”
    Look for a solution with 
search tools that provide granularity to help find exactly what you need quickly and easily.

    Beware: Some archives only provide a couple search options and are loaded with limitations on the number of mailboxes per search, volume of results per search and number of concurrent searches.

    “Does your archive support data export as PST, EML, NSF, PDF, HTML and TXT files?”
    Look for a solution that enables search results to be filtered, tagged and exported in multiple formats quickly and easily.

    Beware: Some archives allow data to be exported only as a PST or proprietary file type; data must often be converted to another format.

    Preserve your valuable business data. Stop wasting time and money on compliance, legal and governance requirements. Protect your intellectual property and your business from unnecessary – and avoidable – risk.

    Have questions? Want more info? Need help?
    Let’s talk!


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 20,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.


    [VIDEO] Data preservation is a business best practice

    [VIDEO] Data preservation is a business best practice

    See how businesses are preserving the valuable information in emails and attachments.

    Watch the video 

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  • 5 enterprise tech trends for 2016

    January 7, 2016

    How the 7 cloud freedoms make Sonian possible2016 is going to be an exciting year for technology!

    As Sonian’s greater mission is to help enterprise IT migrate from on-premises systems to the cloud, we know that archiving and information governance workloads are the first to “move on up to the top.”

    To better serve our customers, we’re always working to identify enterprise technology trends that are at the beginning of the adoption curve. Here are five we’re keeping an eye on in 2016:

    1. IT becomes the department of “yes”
    IT’s influence has waned in many organizations. IT, by their own admission, became the department of “no.” It’s ironic, considering IT previously was the group that brought innovation to their respective businesses – innovation that delivered distinct competitive advantages.

    But even IT couldn’t keep up with the pace of innovation and fell victim to legacy thinking and was viewed by line of business managers as obstructing progress. That’s why Salesforce.com, Workday, Hubspot, Intacct, etc. took off. There are more than 1,400 enterprise SaaS apps that can be procured without IT involvement. Sales, marketing and other line of business departments grew tired of waiting for IT’s approval and began to go around IT. Researching, purchasing, and implementing their own solutions, they pushed the IT gatekeepers to the side. But IT is about to come roaring back to being relevant again.

    Specifically, IT will start to reinvent itself in 2016 and become the department of “yes.”

    In fact, the CIO role will be redefined dramatically. CIO historically means Chief Information Officer. In 2016, that will shift to Chief Innovation Officer. A new role is emerging called Chief Data Officer. CIO and CDO responsibilities will merge together as part of IT resurgence.

    IT departments of the future will be smaller and more efficient. They will focus more on value-added services and let the cloud manage the undifferentiated heavy lifting. No longer is managing an on-premises Microsoft Exchange server a value add; the cloud can deliver commodity-priced email cheaper than self-managed. This means fewer people are needed and their skills must evolve to focus more on business needs and less on mundane technical tasks.

    It’s the end of “average IT.”

    IT in 2016 will provide overall technical oversight in the form of information security, compliance and governance for SaaS applications and will be the guardrails that prohibit a business manager from making poor technology choices. IT will ensure SaaS vendors are using state of the art and trusted security controls. IT will enforce new standards, such as multifactor authentication, and will vet vendors for best practices.

    Finally, IT will provide value-added services by analyzing the reams of business data contained in the dozens of SaaS apps used by a modern enterprise.

    2. Cloud gets cheaper
    The cloud will continue to be easier to use and less expensive. We won’t see the dramatic price cuts of the past few years, but with healthy competition and exponential innovation, the major cloud vendors will keep each other in check and continue to drive pricing lower because they are figuring out new ways to manage their infrastructure at lower cost.

    Amazon’s new Elasticsearch as a service is a great example of “getting less expensive.” Prior to this new capability, if you wanted to run Elasticsearch on AWS, you had to self-manage compute (EC2) storage (EBS) and configure various networking settings (VPC & IAM) for reliable operation. Not a trivial matter. Now, with the new Elasticsearch service, the same capability is available in a turnkey, pay-as-you-go offering that requires no Elasticsearch configuration expertise. And it’s less expensive overall when you factor in headcount.

    In 2016, we’ll see three major cloud providers and a handful of niche players. Amazon Web Services, Microsoft Azure and Google Compute Platform will be the dominant public cloud providers, each offering an array of similar capabilities and similar price points. Each will succeed based on different factors.

    AWS will remain the largest and most advanced. Their five-year head start gives them an innovation cadence akin to compounding interest on an investment account. It’s really hard for anyone else to catch up and AWS’ new services are so attractive that they virtually guarantee a certain degree of lock-in. Every major new startup (except Snapchat) is running on AWS. Amazon is also figuring out the enterprise, after winning the hearts and minds of startup founders.

    Microsoft continues to be a major player, thanks to dominance in the enterprise and the comfort IT decision makers have with .NET, SQL Server and Office platforms. Azure will continue to offer more IaaS and PaaS services and price match or be lower than AWS or GCP.

    Google needs to figure out the enterprise and will leverage the growing Google for Work platform to make inroads. Some startups that are machine learning or AI-focused will choose GCP over AWS as the primary platform.

    The cloud market is looking like the other major markets in our economy. Whether automobile, media, airlines or banking, there always seems to be the “Big 3” major providers and up to a dozen smaller players satisfying niche needs. In 2016, that’s also how the cloud market will look.

    3. Cloud gets simpler
    Another trend to expect in 2016 is that the cloud will get easier to use. The major cloud providers are investing heavily in making the cloud more approachable for enterprise IT. All the raw horsepower at our disposal will be packaged into quick start templates that ensure an easy, secure and reliable deployment. Every on-premises service will have a cloud alternative, no matter how niche.

    Cloud ISVs (Sonian is an example) will have access to more capabilities that allow relatively small teams to solve bigger problems. One example of this is “serverless” architectures. New services like AWS Lambda and Microsoft Orleans completely abstract away the notion of managing anything resembling a traditional virtual machine “server” from running your code.

    Lambda is farther ahead in this area and is already spawning new projects that do not require teams to manage any dedicated infrastructure (virtual or physical). Write your code, upload to the cloud and execute on event triggers. No EC2, EBS, etc. to worry about.

    Services like Lambda are leaps beyond the trend toward using Docker to containerize applications. But while Docker promotes portability across clouds (a positive) it adds more administration overhead and complexity. Services like Lambda are easier, but lock-in is the price you pay for this simplicity. But don’t fret about lock-in too much: this is another startup opportunity waiting to be solved and someone will do it.

    4. Businesses will be challenged managing the data deluge
    In 2016, businesses need to implement better methods to manage all the data a modern enterprise generates. Now more than ever, the need for central reporting is critical to support compliance / auditing / governance as well as analytics / intelligence / insights. The more than 1,400 enterprise SaaS options available have robust APIs to allow access to this important data, but enterprises don’t have the best tools to help them make the best use of it. This area is ripe for innovation.

    Enterprises will need to find reliable, cost-effective systems to store, index and analyze billions of data assets, while also segmenting machine-generated information from human-generated content. The goal is for a manager to use this data to create knowledge about the business and make better decisions.

    With the right systems in place, you can answer these types of questions:
    • Which customers are more profitable?
    • Which products have the least support burden?
    • Which employees meet their goals consistently?

    The cloud, machine learning and open source will all play pivotal roles in better enterprise reporting.

    5. Millennials enter the workforce
    Enterprises need to prepare for a new type of employee as millennials enter the workforce: more technically savvy than they are used to and less open to change. After college commencements this spring, a wave of millennials is going to flood the workforce. This is the first generation that grew up with the Internet, smartphones and ubiquitous instant access to information.

    Millennials don’t use the phone or email on a regular basis. But they are used to communicating asynchronously with short messages and on public forums, such as Facebook, Twitter and WhatsApp. To them, email is stale and old fashioned – and it doesn’t provide the immediate gratification of a Snapchat experience.

    Businesses and millennials will be challenged to find the right balance, and the IT department will be ground central for this trend. IT needs to prepare to train millennials on the installed technology, which will feel backwards to how millennials are accustomed to functioning. And IT should also be prepared to embrace new ideas about enterprise social networking, ESN.

    ESN hasn’t taken off like many predicted a few years ago. That is about to change as Facebook prepares to launch FB@Work. The same comfortable user experience billions of people are used to will now be packaged for businesses to create their own private experience for sharing and collaboration.

    It’s no coincidence that FB@Work is launching in the spring of 2016!

    What other tech trends are on your radar for 2016? Let us know in the comments!


    Greg Arnette, founder and CTO of SonianGreg Arnette is the founder and CTO of Sonian. See Greg’s blog for more information about email, collaboration, big data management, cloud computing, start-ups and more. Plus, follow Greg on Twitter.

     


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 20,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.

    Have questions? Want more info? Need help?
    Let’s talk!


    [White Paper] The Need for Third-Party Archiving in Office 365

    [White Paper] The Need for Third-Party Archiving in Office 365

    Don’t miss this valuable information about data protection, email archiving and Office 365 from the experts at Osterman Research.

    Get the white paper right now!


  • How the 7 cloud freedoms make Sonian possible

    December 21, 2015

    How the 7 cloud freedoms make Sonian possibleHow is your business taking advantage of the cloud freedoms?

    Andy Jassy, senior vice president of Amazon Web Services (AWS), recently revealed the seven cloud freedoms at the 2015 AWS re:Invent conference. Sonian is an example of a “born in the cloud” startup; we embody what Amazon had in mind in the beginning days of AWS circa 2006 when Jeff Bezos and team had the idea to unlock the value of Amazon’s data center power and offer it to third parties like Sonian. We resonated with the original cloud value proposition (let someone else handle the undifferentiated heavy lifting) and made a big bet to go “all public cloud or die trying!” And we’re still alive to share our story.

    I like the way Andy captures the positive attributes of the cloud and will highlight the many ways Sonian inherits and amplifies these freedoms to our customers. The seven freedoms are the essence of why Sonian does what it does, and why using the cloud is a perfect match for our workloads and customer use cases.

    In case you missed Andy’s presentation, the seven cloud freedoms are:

    1. Freedom to build what you want
    2. Freedom to get real value from your data
    3. Freedom to get your data in and out of the cloud easily
    4. Freedom from bad database relationships
    5. Freedom to migrate
    6. Freedom to secure your cake and eat it too
    7. Freedom to say “yes”

    1 – Freedom to build what you want

    Call this the original freedom. The cloud supports an unlimited number of applications, workloads and use cases. The sky is literally the limit when it comes to what can be created with the cloud. Never before has there been the ability for a small team to serve a worldwide audience by leveraging the cloud’s scaling and cost efficiencies. The next world-changing research, B2B or B2C service will be launched from the cloud. The cloud is unlocking exponential innovation and experimentation; I can’t wait to see what comes next.

    2 – Freedom to get real value from your data

    Sonian’s reason for existing is all about deriving business value from employee-generated content. Whether in the form of full text search of billions of documents and petabytes of information or using sophisticated text analytics to reveal trending topics in employee communications, our mission is to unlock the potential of communications data to help our customers save money or make more money.

    Sonian’s is the cloud platform for a business to store, search and analyze its email, files, documents and discussions.

    Our software running in the cloud gives us the on-demand horsepower to extract value from data by indexing, searching and analyzing billions of data objects and petabytes of content. We’re at the beginning of our analytics journey, and it’s only possible because of the cloud.

    3 – Freedom to get your data in and out of the cloud easily

    The cloud offers two primary ways to ingest data: Over the wire using simple and secure APIs or, for larger volumes of information, ship the data to the cloud using a storage device. Sonian takes advantage of both these methods to accommodate our customers’ preferences. In turn, we make it even easier for our customers to stream their email data to the cloud with an innovative “direct-to-cloud object store” feature that guarantees reliable delivery, audit and chain of custody controls. This is an example of how Sonian inherits a core cloud capability (in this case AWS S3,) and adds our special sauce to amplify the innovation to our customers.

    Moving data out of the cloud is equally as important as moving data into it. Sonian, like the cloud, doesn’t lock a customer into the service. Customers can export their data in an industry standard format and migrate to another provider. The era of vendor-specific lockin that plagued IT is now over — and cloud thinking is the major reason.

    4 – Freedom from bad database relationships

    Like the cloud itself, the Sonian architecture has been continuously evolving since the beginning. In the early days, there were few database choices and we made do with what was available. In the past, if we wanted to use a NoSQL or SQL database, we had to provision and manage the software on our own compute and storage instances. Major distractions!

    Now, we can “rent” many database types and benefit from pay-as-you-go pricing. Management hassles and extra expenses no longer distract us. It’s also an example of the “let someone else take care of the undifferentiated heavy lifting.” In this case, there is no value in Sonian DevOps managing a MySQL implementation on AWS. It’s a waste of time and denies us the ability to focus on customer features.

    Today, there are cloud database services optimized for SQL, NoSQL, analytics and search: all are available as a service and play a major part in Sonian’s increased innovation cadence. All become the foundation for next-generation analytics and insights.

    5 – Freedom to migrate

    When we started Sonian in 2007, we imagined a future where there would be multiple public clouds. In 2015, we are living this reality. As a cloud ISV, first on AWS, and now on other clouds too, we originally architected for multi cloud and that decision proved prescient.

    Today, Sonian operates a single reference architecture across multiple clouds, testament to the freedom to migrate from one cloud to another.

    6 – Freedom to secure your cake and eat it too

    Information security looms large over cloud deployments. The cloud has come a long way to provide many features to build secure applications. In many ways, the cloud can be more secure than an on-premises data center. When you factor in physical security and application security, a traditional data center has a lot of surface area to protect. A cloud app only needs to protect the public endpoints and there are many proven methods to do so, such as multi-factor authentication, identity and access controls.

    From the Sonian perspective, security means two things with respect to customer data in the cloud: resiliency and privacy.

    Resiliency means don’t lose anything. When Sonian (and the cloud we sit on) take the customer data, all safeguards are used to preserve the data until the customer wants to delete it.

    Privacy means don’t expose data to unauthorized people. This is the second security axis. Since there is no physical relationship between a customer and their data in the cloud, we have to implement logical / virtual controls to ensure only the customer can see their own data.

    The cloud offers the audit and lock-down controls; Sonian implements an additional security layer to ensure privacy is enforced at all operating layers (IaaS, Paas and SaaS).

    7 – Freedom to say “yes”

    IT has the recent reputation of being the department of “no.” It’s a shame because IT used to be the group in a company that would find new technologies to help the customer compete and better differentiate. Business managers, such as a VP of Sales, frustrated with year-long sales force automation implementations, went around IT to buy salesforce.com. The same for HR and Workday, Marketing and Marketo and Finance and NetSuite (these are just a few examples of the over 1,400 enterprise SaaS apps available.)

    IT is in a fight for relevancy and needs to reassert its place in the executive board room as a value add, not just a legacy cost center.

    With the cloud as an ally, IT can be the department of “yes.” IT can embrace the cloud, for the six freedoms cited above, and say “yes” to new analytics projects. Say “yes” to new collaboration services. Say “yes” to new high-performance databases. Say “yes” to experimenting with new ways to solve the old problems.

    There are many epiphanies waiting to be unearthed; IT, embracing these cloud freedoms, will be central to helping companies reveal them.

    The ability to say “yes” is my favorite cloud freedom. What’s yours?


    Greg Arnette, founder and CTO of SonianGreg Arnette is the founder and CTO of Sonian. See Greg’s blog for more information about email, collaboration, big data management, cloud computing, start-ups and more. Plus, follow Greg on Twitter.

     


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 20,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.

    Have questions? Want more info? Need help?
    Let’s talk!


    Cloud Archiving: Facts vs. Myths

    Cloud Archiving: Facts vs. Myths

    Know the truth – and avoid the data preservation pitfalls.

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  • 3 epiphanies from the Chief Data Officer Summit

    December 8, 2015

    I just got back from the Chief Data Officer Summit in NYC. I’ve been exploring the evolution of the Chief Information Officer role within large enterprises, which led me to this immersive event and a further understanding of the many ways business are adapting to the massive change reshaping their enterprise IT departments. (It was also great to hear the validation of analytics best practices we’ve been following at Sonian on our own data sciences journey.)

    1. The Chief Information Officer (CIO) is morphing into the Chief Data Officer (CDO)

    Clearly, over the past 10 years, the traditional CIO role has been changing (some might say it’s under assault) as line of business managers went around IT and purchased their own IT, often in the form of SaaS, such as salesforce.com or Zendesk.

    The CIO and CDO will jointly own the comprehensive data strategy. But as analytics becomes more important, the CDO will assume more responsibility and ultimately assert more control.

    A simple but effective way to see this change is to analyze the Google search results for “CDO” and “CIO.” Searches for CDO are growing 100% CAGR, while people seeking CIO information is declining by significant percentages. Searches across open job aggregation sites reveal an increase in “Chief Data Officer” open positions, while CIOs are flat or declining.

    For a CDO to be successful, they will need to empower the “citizen” analyst within their organizations to help business users consume, prepare and analyze the data available in all the systems of record. This is new thinking for the IT department and perhaps “legacy-minded” CIOs will not be able to make the transition to this new “analytical” world.

    2. CDOs have significant challenges but big opportunities

    The CDO opportunity is to deliver exponential IT value to their business leader counterparts. The CDO challenge is to help their technical colleagues realize that IT needs to understand the business context. IT as a standalone, existing in a vacuum of supporting file and print servers, isn’t where value is created these days.

    “There’s gold in them thar hills!” is a famous call to action of a prior gold rush. Today’s equivalent is to find the “tons of treasure and pile of gold” in enterprise data “while slaying the dragons protecting the stockpile.” The dragons are legacy-thinking, outdated integration technology and IT staff with poor training in analytics.

    CIOs and CDOs have overlapping responsibilities and share a need to provide innovation in the form of analytics. But the most important requirement for data sciences is to know the business context. In this case, the CDO is better positioned to connect business needs to IT capabilities and to understand the value proposition chain of their respective organizations. The value chain is the virtuous cycle that weaves together what the company sells with why customers buy it.

    3. Organizing enterprise data for analytics is difficult

    On average, today companies use only 12% of their data to get insights. The CDO opportunity is to go from a measly 12% to a much higher number. When more data can be harnessed, more insights can be gleaned. But a hurdle is that most of an enterprise’s valuable data is in an unstructured format. Some estimate that as much as 80% is in this hard-to-process format.

    Fortunately, cloud computing, open-source technologies and newly-trained data scientists make it possible to mine the data buried deep inside databases, email, files and communications.

    As CDOs plan their analytics projects, they need to focus on “quick wins” while tracking toward a long term vision. “The pursuit of perfection shouldn’t interfere with the art of the possible.” These days, IT needs to demonstrate business impact more quickly than in the past.

    IT of 2015 and beyond needs to transition into enforcing the “guardrails” of compliance, information governance and security, while ensuring vendors meet their committed service level agreements. The transition of the CIO to the CDO is part of this change.


    Greg Arnette, founder and CTO of SonianGreg Arnette is the founder and CTO of Sonian. See Greg’s blog for more information about email, collaboration, big data management, cloud computing, start-ups and more. Plus, follow Greg on Twitter.

     


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 20,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.

    Have questions? Want more info? Need help?
    Let’s talk!


    [WEBINAR] Illuminating the Dark Data in Email

    dataprevvid

    Get an exclusive look at the new cutting–edge data visualization tools being developed by Sonian from CTO Greg Arnette.

    Watch the recorded webinar.


  • 4 keys to data science success

    December 2, 2015

    Sonian is working on ambitious data science solutions in the realm of extracting business value from unstructured, employee-generated content. It’s estimated that more than 80% of an enterprise’s valuable data assets live in email, files, documents and discussions. Sonian’s cloud platform reveals organizational insights in the same way a logging system like Splunk reveals operational insights. With analytics, we’re helping enterprise IT provide more value to their organizations. While down at the Chief Digital Officer Summit in New York this week, it was great to hear validation of many of the analytics best practices we’ve been following ourselves on our own data sciences journey.

    Here are 4 keys to analytics success:

    The data must tell a story that can be understood by all stakeholders
    A big trend is publishing dashboards displaying KPI information. These are well intended efforts, with green, yellow and red beacons providing 30,000 foot situational awareness. But dashboards introduce the “whack-a-mole” problem and what is missing is providing context associated with the status. If an indicator is red, the reason why must be available. Data science needs to tell a story about the data with context, offering both “the why” along with “the what.”

    A data science team needs buy-in from company leadership
    Teams embarking on their data science journey need to be empowered by company leadership and not treated as a half-hearted measure. The motto should be “all in or not at all.” Avoid the trap of starting a data science initiative before the CEO and CxO team are ready to commit their respective departments to the cause. Data science projects must reach across company functional silos to provide the comprehensive context and tell the complete story (see #1 above.)

    Treat your data science project like a startup
    A data science journey begins with top-level management approval and internal funding. New technologies will need to be purchased and most likely new team members hired. Use the “Lean Startup Playbook” to guide the project. This means work backward from the customer (in this case the management team and department leaders), have a big vision but focus on quick deliverables and short iterations (something new must be given to customers at least every 2 weeks) and be prepared to pivot to please the customer.

    Don’t create in a vacuum
    And finally… don’t create in isolation. A data science project will only be successful when business users are active co-creators in the project. Many technologists have blind spots toward the “business side of the house.” Connect business users to data scientists in one team so there is cohesion and shared sense of responsibility for success.


    Greg Arnette, founder and CTO of SonianGreg Arnette is the founder and CTO of Sonian. See Greg’s blog for more information about email, collaboration, big data management, cloud computing, start-ups and more. Plus, follow Greg on Twitter.

     


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 20,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.

    Have questions? Want more info? Need help?
    Let’s talk!



  • Make your cloud migration easier and faster

    October 29, 2015

    Make your cloud migration easier and faster

    How is your business dealing with moving away from on-premises solutions?

    What are you doing to make the migration to the cloud as smooth as possible?

    How are you overcoming the numerous complexities?

    Don’t be left behind as email and other IT services migrate to the cloud: Start with email archiving, a common best practice for moving to the cloud with confidence and ease!

    With an advanced cloud-based email archiving solution as your first step, you securely preserve and protect your emails and attachments, making them searchable and accessible in the cloud – preventing any data loss scenarios before they happen.

    • Protect intellectual property and critical business data
    • Search and retrieve exactly what you need in seconds
    • Support compliance audits and discovery requests
    • Reduce risk and increase data security
    • Take advantage of cloud economics to cut storage and retention costs

    Once the archive migration is done, your future cloud options for email and other applications are virtually unlimited!

    Data migration doesn’t have to be hard!
    When you work with a trusted partner who’s helped hundreds of companies make the move to the cloud, your journey becomes much easier, especially when you know what to expect. Tools like MigrationWiz from BitTitan give you the ability to quickly, securely and cost-affordably move from legacy on-premises email to a cloud solution – including Sonian’s advanced email archive.

    Migration Wiz provides on-demand data migration services through a fully automated, cloud-based solution that can be accessed at any time from anywhere to conduct seamless data migration on demand.

    With a streamlined two-step process, you migrate to the cloud easily, affordably and quickly, eliminating numerous complexities that have made it hard, expensive and time consuming in the not-so-distant past.

    First, you extract, prepare, move and validate your data with MigrationWiz. Then, you archive, index and audit it in Sonian’s advanced cloud-based email archive. As you can see, moving to the cloud just got easier than ever!

    Take the hassle out of your cloud migration… Eliminate uncertainty. Automate extraction, migration and validation. Build a bridge to the cloud that gets you there cost-effectively and in a matter of days instead of months.

    Want more information on how your move to the cloud can be streamlined? Have questions about the complexities of migrating? You don’t need to go it alone. We’re here to help! Let’s talk!


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 20,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.


    [White Paper] The Need for Third-Party Archiving in Office 365

    [White Paper] The Need for Third-Party Archiving in Office 365

    Don’t miss this valuable information about data protection, email archiving and Office 365 from the experts at Osterman Research.

    Get the white paper right now!


  • Why your backup tapes aren’t an archive

    October 1, 2015

    Why your backup tapes aren’t an archiveIf your business struggles with data growth and retention…

    If your IT department wastes time and money trying to find information…

    If your data management costs and institutional risk keep growing…

    Take a look at email archiving to help maximize data management and preservation!

    Backup – data management’s oldest strategy – typically isn’t enough for most businesses anymore. Why? A backup and an archive aren’t the same. Backup is for disaster recovery; archiving is for information discovery.

    While both solutions seek to provide a safety net, backup takes a more brute force approach, collecting files and moving them to a storage subsystem or onto other storage media. A good archive, on the other hand, creates an immutable record of every email and file attachment sent and received. It provides a historical copy that can be queried to determine who said what, did what and knew what – and when. Beware: Not all archives prevent making changes to the data; choose one that does!

    By implementing backup and archiving solutions that work together, especially for email, businesses are cutting costs, improving operational efficiencies and better supporting compliance audits and discovery requests.

    Here’s one example: Backing up an email mailbox during off hours doesn’t capture deleted mail, allowing opportunities for employees to delete anything they don’t want preserved before the backup is run. Email archiving prevents that type of situation; every message and file attachments is preserved and protected, even if it has been deleted from the mail server and never captured as part of a backup.

    Maintain access to critical data
    How much data is scattered across your company’s network drives, drive subsystems, laptops, external hard drives and USBs? How do you recover data from a corrupted PST? How often is IT asked to restore data from a backup tape made long ago? When email messages and file attachments are stored where few people can get them, or are locked in formats that have been superseded, access to that information can be lost forever. Saving data that no one can access is as useless as not saving the data at all. With email archiving, you maintain control of and ensure access to all your intellectual property and corporate data.

    Quickly find and retrieve exactly what you need
    What good is preserving business data if you can’t find it without a hassle?
    The ability to create complex search queries and run those against thousands of mailboxes or file structures, perhaps consisting of millions of records, highlights a tangible business advantage of an archiving solution. There’s no substitute for fast and accurate search tools. Closely evaluate an archive’s search capabilities; if search is an afterthought, you’ll quickly regret your choice.

    Effectively preserving and protecting data – and being able to easily search and retrieve it as needed – reduces the costs and risks of compliance and discovery.

    Have questions? Want more info? Need help?
    Let’s talk!


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 20,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.


    [White Paper] Backup vs. Archive

    [White Paper] Backup vs. Archive

    Know the similarities and the differences to maximize data management and preservation.

    Get your FREE copy right now!


  • Data: Retention, Deletion and Scandals – Oh My!

    September 17, 2015

    PUT ALT TEXT HEREYou can’t get away from bad news about data management and security issues.

    Everywhere you look these days, there are more and more stories about businesses and government agencies struggling with email scandals, data breaches and related woes:

    • The FBI investigates Hillary Clinton for using a private email server while she was the Secretary of State
    Hackers steal and expose personal information from the Ashley Madison website
    • A massive breach at the U.S. Office of Personnel Management exposes data about millions of federal employees

    From Target and Sony to the IRS and the VA, there’s a seemingly endless flurry of headlines about organizations struggling with the unprecedented growth of data and the challenges related to appropriately securing, retaining and deleting it.

    If you’re not preserving and protecting the intellectual property and other valuable data in your email messages and file attachments, you’re putting your organization – and maybe even yourself – at unnecessary risk.

    That’s the reason so many businesses are securely protecting and preserving their electronic communications with an advanced cloud-based email archiving solution.

    Preserve every inbound and outbound message using immutable WORM-compliant storage…

    Search millions of records in seconds without limitations and find exactly what you need…

    Filter, tag and export content to support compliance and governance…

    Overcome common data storage, management and security challenges!

    See the details – and all the benefits: Get your Cloud-Based Email Archiving Datasheet right now!

    Have questions? Want more info? Need help?
    Let’s talk!


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 20,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.


    [White Paper] Backup vs. Archive

    [White Paper] Backup vs. Archive

    Know the similarities and the differences to maximize data management and preservation.

    Get your FREE copy right now!


  • Why your growing business needs email archiving

    August 18, 2015

    Why your growing business needs email archivingConducting business through email?

    Grappling with data storage, retention and costs?

    Worried about data security?

    Preserve and protect the critical business information in your email messages and file attachments!

    With an advanced cloud-based email archiving solution, you get added data protection, search capabilities and flexibility that help your business cost-effectively meet data demands and reduce risk. The archive scales as your business and your data grow, but the cost doesn’t: you get unlimited storage and retention for an affordable, fixed cost.

    Protect your intellectual property
    Securely preserve every inbound and outbound email and file attachment. At a time when so much business is done through electronic communications, securing and retaining those conversations, contracts and other valuable data can make all the difference.

    Caution: Some archives fall short when it comes to data preservation by allowing data to be edited.

    Look for an email archiving solution that protects data with the integrity and security of industry-leading safeguards and protocols, including immutable WORM-compliant storage.

    Quickly find and retrieve data
    Search millions of records in seconds and find exactly what you need with fast and accurate search tools. What good is preserving business data if you can’t find it without a hassle?

    Caution: Some archives only provide a couple search options or force you to learn their unique syntaxes.

    Look for an email archiving solution that performs wildcard, Boolean, proximity, fuzzy logic and custom query searches.

    Get added flexibility
    Quickly and easily filter, tag and export relevant content to support compliance, legal and governance requirements.

    Caution: Some archives allow data to be exported only as a PST or proprietary file type; data must often be converted to another format.

    Look for an email archiving solution that enables flexible data export as PST, EML, NSF, PDF, HTML and TXT files. Stop wasting time and money on data retrieval, export and conversion!

    Don’t miss this infographic showing all the top reasons businesses love email archiving.

    Have questions? Want more info? Need help?
    Let’s talk!


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 20,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.


    [Infographic] Does Your Business Need Cloud Archiving?

    [Infographic] Does Your Business Need Cloud Archiving?

    Evaluate your current situation, protect valuable information and eliminate risk.

    See for yourself.


  • Is your organization protected from an email scandal?

    August 4, 2015

    Is your organization protected from an email scandal?Email troubles are in the news — again. And the story is about the IRS — again.

    This time, IRS Commissioner John Koskinen is under fire, accused by Congressional investigators of failing to protect and produce as many as 24,000 emails requested by lawmakers.

    Based on the flurry of recent headlines about businesses and government agencies with email and data retention troubles, organizations of all types and sizes are struggling with challenges related to the unprecedented growth of unstructured data, the pressure to retain an ever-increasing share of that information and the diminishing benefits of traditional storage products.

    A massive breach at the U.S. Office of Personnel Management in June exposed the personal data of millions of federal employees.

    Plus, a firestorm ignited recently over revelations that Hillary Clinton used a private, non-government email account while she was secretary of state. Debates and discussions have ensued about email preservation, records retention and what businesses should learn from Hillary’s email scandal.

    This isn’t the IRS’s first email problem: it couldn’t find two years worth of former employee Lois Lerner’s emails, a huge problem considering they were under subpoena from Congressional investigators. Later, investigators told Congress as many as 30,000 of Lerner’s “lost” emails have been “found.

    Last May, Veterans Affairs Secretary Eric Shinseki resigned in the wake of his department being accused of deadly delays in health care at some of its hospitals. E-mails allegedly discussing the destruction of a secret list of veterans waiting for care were at the heart of the scandal.

    State and county governments are dealing with similar email issues, too.

    • The state of Pennsylvania made headlines about email, archiving and deletion policies.
    • The state of New York was accused of keeping government emails out of the public’s hands.
    • A similar information battle about email has been brewing in Iowa.

    For most organizations, cloud-based email archiving is a viable solution to help overcome increasingly common data storage, management and security challenges.

    • Preserve every inbound and outbound message using immutable WORM-compliant storage
    • Search millions of records in seconds without limitations and find exactly what you need
    • Filter, tag and export content to support compliance and governance

    At a time when so much business is conducted through electronic communications, protect your IP, your organization and yourself – before there’s a problem.

    Have questions? Want more info? Need help?
    Let’s talk!


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 20,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.


    [Video] The what, why and how of email archiving

    [Video] The what, why and how of email archiving

    See how email archiving protects the intellectual property in your emails and file attachments.

    Watch the video!


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