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  • Faster, easier and cheaper data preservation? Yes!

    December 18, 2014

    Faster, easier and cheaper data preservation? Yes!Innovate or fail.

    That tried-and-true rule is more important than ever for modern businesses, especially when it comes to technology and data governance.

    As Sonian’s CTO Greg Arnette likes to say, “IT is going the way of electricity.”

    Let me explain…

    At the beginning of the 20th century, many companies had a vice president of electricity to ensure the business literally stayed powered and on track. By the beginning of the 21st century, the vice president of electricity was long gone, of course. Remembering to pay the bill is now the only thing modern companies worry about when it comes to electricity.

    Today, though, many companies have a vice president of IT – the “new” department charged with keeping businesses running. Instead of shoveling coal in the company power plant, today’s IT professionals oversee a myriad of business-critical systems and functions. Typically, preserving business-valuable data in a secure, scalable and systematic way is one of those responsibilities.

    While company data is at the forefront of business conversations these days, actually dealing with the data should be an afterthought, left for the professionals. Like electricity, there’s no longer any reason to burden internal resources with some of these functions when they can easily be outsourced to save effort, time and money.

    Cloud archiving is one business function that makes perfect sense to outsource.

    IT professionals are constantly asked to do more with less, which is why so many are moving away from maintaining on-premises equipment. Today, off-site means off-loaded; less equipment in house results in less hassles and costs all around.

    With Sonian’s cloud archive, you:
    • Automatically capture all sent and received emails in a secure cloud
    • Search the full text of emails and 500 types of file attachments
    • Support compliance regulations and discovery requests

    Take advantage of cloud economics.
    With cloud archiving, you reduce IT expenses. There’s no hardware or software to buy, no maintenance to perform and no need to have someone onsite for days or even weeks of implementation. With Sonian, you archive, index and search your email – in less time than it takes to change a light bulb. Plus, you get unlimited storage and unlimited retention for an affordable and predictable cost.

    Slash your data storage footprint, maintenance and expenses – with a third-party cloud archive.


    Dan Goldstein
    Dan Goldstein is an Account Executive on the Sales team at Sonian. Have questions? Want more info? Need help? Call Dan at 857-255-3218 or email him at dan.goldstein@sonian.net.

     


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 15,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.

    Have questions? Want more info? Need help?
    Let’s talk!


    2014 Email Management Opinion Survey Results

    2014 Email Management Opinion Survey Results

    Get an in-depth look at survey data about email archiving, cloud initiatives and much more!

    Get your FREE eBook!

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  • Avoid email scandals with cloud archiving

    December 15, 2014

    [Infographic] Email Scandals Timeline

    Email woes are back in the headlines – again. The story is about the IRS – again. And Lois Lerner is involved – again.

    Earlier this year, the IRS couldn’t find two years worth of former employee Lois Lerner’s emails, a huge problem considering they were under subpoena from Congressional investigators.

    As you may recall, Lerner, the former Director of Tax Exempt Organizations at the IRS, was accused of targeting and delaying the applications of conservative organizations. She refused to testify before Congress, was held in contempt and left her position amid the controversy.

    More than a year into the investigation, the IRS let Congress know that a couple years of Lerner’s emails were lost when her computer hard drive crashed in 2011. The IRS reportedly was able to collect about 24,000 of Lerner’s emails from that time period, although it’s unclear how many emails were lost.

    Recently, investigators told Congress as many as 30,000 of Lerner’s “lost” emails have recently been “found.”

    Now, the real trouble is about to begin. According to Forbes:
    Obama Justice Department Was Involved In IRS Targeting, Lerner Emails Reveal.

    And it’s not just the IRS under scrutiny. Stories about government agencies and businesses with email and data retention troubles are all over TV, the web and newspapers lately.

    In August, the state of Pennsylvania made headlines about email, archiving and deletion policies. The state of New York was accused of keeping government emails out of the public’s hands. Earlier this year, a similar information battle about email started brewing in Iowa.

    In May, Veterans Affairs Secretary Eric Shinseki resigned in the wake of his department being accused of deadly delays in health care at some of its hospitals. E-mails allegedly discussing the destruction of a secret list of veterans waiting for care were at the heart of the scandal.

    If you keep up with the news, you’ve most likely heard about a bunch of email scandals.

    All these stories have a common theme – preserving and searching email data.

    In story after story, it’s clear that cloud archiving could have made a difference.

    At a time when business is conducted through electronic communications, securing and retaining emails, instant messages and file attachments is critical – and so is the ability to quickly and easily search them.

    If you’re not preserving the intellectual property and other valuable data in your email, you’re putting your organization – and maybe even yourself – at risk.

    Preserve and protect your email – before there’s an issue.

    With email archiving in the cloud, you:

    • Automatically capture all sent and received emails
    • Search text in emails and 500 types of file attachments
    • Protect IP, support audits and respond to discovery requests

    Don’t take unnecessary chances. Save every message because you never know. Search every message when you need to know.

    See all the benefits of cloud archiving for yourself right now!


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 15,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.

    Have questions? Want more info? Need help?
    Let’s talk!


    [VIDEO] Email archiving: The what, why and how

    [VIDEO] Email archiving: The what, why and howSee how email archiving protects the intellectual property in your email messages and file attachments.

    Watch the video.


  • Adding a new verse to an old song

    December 11, 2014

    Our longtime partner and global tech behemoth, IBM, has been talking a lot lately about the Future of Work. While it may sound suspiciously like marketingspeak, anyone who tuned into the global launch of IBM’s Verse would be hard pressed to argue this messaging platform, being billed as “email reimagined,” isn’t just that.

    IBM's "Email Reimagined"

    IBM’s “Email Reimagined”

    The advent of cloud computing has changed everything. Despite skepticism in some quarters, and many (completely warranted) claims of “cloud washing” as companies race to be perceived as leaders, the cloud has powered unparalleled innovation. This extremely scalable and highly distributed platform has paved a path for new business models and reshaped whole industries. Uber simply doesn’t exist without the cloud. Netflix doesn’t scale to hundreds of millions of simultaneous HD streams without the cloud.

    Verse and many emerging analytics applications are making it increasingly clear that the next revolution will start at the nexus of Big Data and “limitless” CPU. Deep analytics are now generally available and there is undeniable economic value creation being fueled by the resulting insights.

    None of this is news to us, as the team at Sonian Labs has been exploring the best ways to surface meaning and context from unstructured data for years. Email is our home, and while it’s not the newest house on the block, it remains increasingly popular. It’s still the go-to business communications tool for millions each day. Mobile technologies haven’t supplanted it, just expanded its reach.

    The IP in email and the universal familiarity with it, make it a logical place to start exploring analytics. Metrics matter, but email infused with analytics (and powered by the cloud) is really about getting beyond the metadata (Sender, Date, SUBJ) and surfacing content based on context. A platform that understands the patterns and people that make up your work life can obviously flag critical activities for you each day. Thanks to Watson, Verse promises to go further and adapt to unique employee preferences and priorities over time -– to “learn” to provide more relevant context about a given project (and the people or teams that are working on it).

    I welcome the marriage of email and analytics to make people more productive and can’t wait to setup my Verse account! What insights could be gleaned from data you already possess? If you combined that with external data sources, what new benchmarks might you start to measure within your organization? What patterns of correlation might emerge? What will be the future value of these insights? More pointedly, what advantage will be gained by those with the power to get these insights before others?


    WrightA seasoned sales and marketing executive, Brendan Wright has broad technical experience in many aspects of the software business and a proven track record of enabling customers. Brendan manages Sonian’s OEM relationship with IBM. Have questions? Want more info? Need help? Email Brendan at brendan.wright@sonian.net.


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 17,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.

    Have questions? Want more info? Need help?
    Let’s talk!


    [WEBINAR] Illuminating the Dark Data in Email

    dataprevvid

    Get an exclusive look at the new cutting–edge data visualization tools being developed by Sonian from CTO Greg Arnette.

    Watch the recorded webinar.


  • Communication retention conventions: How long is long enough?

    December 9, 2014

    Communication retention conventions: How long is long enough?

    The Central Intelligence Agency recently announced (in some very fine print) its plan to destroy email of employees three years after their departure from the agency.

    Twenty-two top senior officials would be exempted from this automated purge. As some critics have noted, this is a tiny fraction of the number of employees, let alone the volume of communications. (The CIA does not disclose how many people work at the agency.) One person who did work at the CIA was named Edward Snowden. That was before he leaked thousands of documents as a contractor at the National Security Agency. Under the CIA’s proposed policy, Snowden’s emails would have been destroyed.

    Many federal agencies are establishing new procedures for managing email communications, prompted by Capstone, a 2011 federal directive to better manage email communications. Many agencies have, for years, printed out each email and stored that paper in an off-site archive. And you thought your company’s data management plan was dated!

    Most agencies retain records for seven years, so this proposal seems to fall short of the operational norm. That, and the fact that the CIA has, in the past, decided on its own what was worthy of preservation, leaves many viewing the agency’s proposal with some skepticism.

    While it’s unlikely your company is conducting operations that it wants to purposefully and permanently delete on the same scale as the CIA, it does raise many of the same questions for businesses:

    • How long should your company be keeping emails?
    • What formats should you use to preserve these communications?
    • What criteria determine an “irrelevant” communication?”

    Given the cost of storing millions (or billions) of messages, these questions aren’t just theoretical concerns; they have real impact on the bottom line.

    Responsible records retention boils down to knowing what’s worth keeping and what’s not. Data management professionals call this “defensible deletion,” but it’s far from an exact science. A more prudent approach, especially in an age of unlimited cloud storage and fixed-priced SaaS offerings, is to preserve every email.

    Save every message because you just never know.
    Search every message when you need to know.


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 15,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.

    Have questions? Want more info? Need help?
    Let’s talk!


    [Infographic] Email Archiving and Office 365

    [Infographic] Email Archiving and Office 365

    Get added data protection for your electronic communications.
    Don’t miss this infographic!


  • 2014 Data Insights Survey Results Webinar

    December 3, 2014

    2014 Data Insights Survey Results Webinar

    The results of the Data Insights Survey are in!

    See them all for yourself – before anyone else – in this free Data Insights Survey Results Webinar.

    • Find out what your peers have to say about preserving, analyzing and acting on business data

    • Gain valuable insight into current data management trends and struggles

    • Be one of the first to get the comprehensive Survey Results eBook with the complete breakdown of answers and accompanying analysis

    You’ll also be able to ask questions during the Q&A session.

    If you make business decisions about data management, preservation or analysis, don’t miss this free 30-minute webinar hosted by Vice President of Marketing Steve Martin.

    Hurry! Save your spot right now.


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 15,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.

    Have questions? Want more info? Need help?
    Let’s talk!


    Cloud Archiving: Facts vs. Myths

    Cloud Archiving: Facts vs. Myths

    Know the truth – and avoid the data preservation pitfalls.

    Get your FREE copy right now!


  • Have you seen the new Talkin’ Cloud top 100?

    December 1, 2014

    Have you seen the new Talkin’ Cloud top 100?

    Check out this new list of top cloud service providers!

    Each year, Talkin’ Cloud compiles and ranks its annual list of 100 top cloud service providers, aggregators, brokers and other related businesses. For the third year in a row, Sonian is on the list.

    To qualify, Talkin’ Cloud uses a formula that heavily weights a company’s recurring cloud revenue. With more than 17,000 business users, Sonian’s cloud-based archiving solution is used across the world by companies in a wide range of industries, including legal, retail and insurance.

    Today, archiving data goes well beyond simply storing important information for compliance reasons. Sonian preserves and protects your business data, making it searchable and actionable.

    Congratulations to all the managed service providers and Sonian partners who made the Talkin’ Cloud report and who are also featured on MSPmentor Top 501 Managed Services Providers List.

    Sonian is honored to be part of the Annual Talkin’ Cloud 100 report again in 2014.


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 15,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.

    Have questions? Want more info? Need help?
    Let’s talk!


    [Infographic] Archiving Emails, Instant Messages and Attachments

    [Infographic] Archiving Emails, Instant Messages and Attachments

    Protect intellectual property and cut data storage costs by leveraging the cloud.

    Don’t miss this infographic!


  • Balance the sales process with a scorecard

    November 25, 2014

    Keep the sales process balanced and on track with a scorecard

    Sales professionals walk a fine line. We want to accommodate a prospect’s wants and needs as much as possible, but we ultimately want them to sign on the dotted line, too. Keeping a scorecard is one strategy that I find useful to ensure the sales process remains balanced and moves forward.

    Here’s how a sales process scorecard works…

    First, create a list of all the possible things a prospect could ask for from you. Then, create a second list of all the things you could ask for from your prospect. These are called “gives” and “gets.”

    These lists usually have about 15 items each. Prioritize each list from 1 to 15. With each item on your lists prioritized, you can use them as a scorecard during the sales cycle.

    Keep your scorecard on your desk. Each time your prospect asks you for something, such as discounted pricing, ask them for something in return, such as a meeting with all decision makers. Update your scorecard with each give or get and tally up the points for both columns.

    You may not win every deal, but keeping a scorecard provides a visual reminder of what you’ve given and what to ask for in return. It helps give you visibility into whether a deal is real, based on the score and types of gives and gets.

    Don’t wait! Create a scorecard today and become a more efficient sales professional.


    Dan Goldstein
    Dan Goldstein is an Account Executive on the Sales team at Sonian. Have questions? Want more info? Need help? Call Dan at 857-255-3218 or email him at dan.goldstein@sonian.net.


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 17,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.

    Have questions? Want more info? Need help?
    Let’s talk!


    [Infographic] Email Archiving and Office 365

    [Infographic] Email Archiving and Office 365

    Get added data protection for your email messages and file attachments.

    See for yourself.


  • Are your Office 365 customers protected?

    November 20, 2014

    Infographic: Are your Office 365 customers protected?

    Here we go, again. If you sell Microsoft products, you know about the recent Office 365 package and pricing changes.

    Has the latest shuffle put your business customers at risk? Take a look at this new infographic about Email Archiving and Office 365.

    While Office 365 is a robust offering with a wide range of capabilities, archiving is among the well-documented limitations of the platform’s native functionality. (With the new packages, archiving is included only in the most expensive Enterprise E3 package; 5 of the 6 packages don’t include archiving at all.)

    See for yourself: Adding a third-party archiving solution is a best practice that helps overcome the limitations of Office 365.

    • Take advantage of unlimited storage and retention
    • Search the text of 500 types of file attachments
    • Get more data protection for less cost

    Don’t miss out! See the full infographic right now.


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 15,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.

    Have questions? Want more info? Need help?
    Let’s talk!


    [Infographic] Email Management Opinion Survey Results

    [Infographic] Email Management Opinion Survey Results

    Don’t miss what IT professionals and MSPs are saying about email management, cloud initiatives and more!

    See the infographic for yourself!


  • Why do you need cloud archiving?

    November 17, 2014

    Why do you need cloud archiving?

    When prospects ask why they need cloud archiving, I always give the same answer: “Because data preservation is a fundamental best practice for all modern businesses.”

    Let me elaborate…

    With email and instant message archiving, you capture all sent and received messages securely in the cloud. At a time when almost all communication is sent electronically, it’s important to preserve and protect those conversations.

    With cloud archiving, you save and search all conversations and 500 file types. Fast and accurate search illuminates dark data, making it actionable and allowing you to make better business decisions. Instead of spending hours or even days searching for what you need, you retrieve your information in seconds.

    Lastly, cloud archiving helps you respond quickly to compliance audits and discovery requests. Business data and the laws regulating it are constantly evolving; while regulations vary by industry, nearly all companies are required to maintain a complete record of electronic communications to comply with government mandates and corporate policies. With cloud archiving, you reduce the risk of potential fines associated with lost and deleted messages.

    Preserving data, searching quickly and maintaining compliance are all great reasons for cloud archiving. That’s what I tell my prospects!


    Jason PaulJason Paul, senior sales engineer at Sonian, is a cloud archiving expert. Have questions? Want more info? Need help? Call Jason at 781-471-5034 or email him at jason.paul@sonian.net.


    About Sonian

    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 17,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.

    Have questions? Want more info? Need help?
    Let’s talk!


    [Infographic] Litigation Mitigation for Retailers

    [Infographic] Litigation Mitigation for Retailers

    Quickly produce discovery documents to reduce risk, litigations and costs.

    Don’t miss this infographic!


  • Why you do need archiving with Office 365…

    November 12, 2014

    Why you do need archiving with Office 365...

    A lot of prospects tell me they don’t need cloud archiving because they’re using Office 365.

    In light of the latest Office 365 package and pricing changes, I always ask: “Are you absolutely sure your data is adequately protected?”

    Then I explain, due to the recent shuffle, that archiving is included only with the most expensive Enterprise E3 package; five of the six packages don’t include archiving at all. Plus, while Microsoft has produced a robust offering with a wide range of capabilities, archiving is among the well-documented limitations of Office 365’s native functionality.

    Cloud archiving provides data-preservation protection that you don’t get with Office 365!

    O365 fall shorts when it comes to storage and retention limitations.
    With 0365, you don’t get unlimited storage or unlimited retention. Plus, there are limits on how many mailboxes you can have and other limitations. With cloud archiving, you get unlimited storage and unlimited retention for an affordable and predictable cost. The archive scales as your data grows and there’s never any additional charges.

    O365 falls short when it comes to file attachments.
    With 0365, only 50 types of file attachments are supported. With compliance audits and discovery requests, this could be a huge problem because all relevant information has to be turned over in a timely manner or you could be slapped with fines and other penalties. With cloud archiving, you get support for 500 types of file attachments. Finding the data you need, when you need it the most, can make a critical difference.

    O365 falls short when it comes to data-deletion policies.
    With 0365, deleted emails and file attachments are only kept in the archive for 30 days. After that, they’re gone forever. With cloud archiving, user deleted emails and file attachments are preserved in the archive forever.

    Adding a third-party cloud archive to O365 makes sense because it provides you with added data protection related to storage and retention, file attachments and deletion policies.


    Osten-blogMatt Osten is a Business Development Representative on the Sales team at Sonian. Have questions? Want more info? Need help? Call Matt at 781-352-3052 or email him at mosten@sonian.net.


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 15,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in an archive that is integrated with the world’s 5 largest public clouds.

    Have questions? Want more info? Need help?
    Let’s talk!


    [Infographic] Email Archiving and Office 365

    [Infographic] Email Archiving and Office 365

    Get added data protection for your electronic communications.

    Don’t miss this infographic!


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