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  • The need for third-party archiving in Office 365

    April 22, 2015

    [White Paper] The Need for Third-Party Archiving in Office 365Using Office 365? Considering it?

    Don’t miss this valuable information about data protection, email archiving and Office 365!

    Here are two key findings from The Need for Third-Party Archiving in Office 365, a detailed new white paper from the experts at Osterman Research:

    • In today’s complex business, legal and regulatory environments, basic email archiving functionality is not enough and may end up costing an organization more than expected.

    • Office 365 does include several built-in general-purpose email archiving capabilities and some basic functionality, such as simple eDiscovery and high-level retention capabilities for regulatory compliance. However, for many, these simple capabilities may not be enough.

    See for yourself:

    • How the legal, regulatory and business requirements for email archiving continue to grow and are becoming more complex
    • Why the risks and costs associated with inadequate email archiving capability continue to rise
    Which Office 365 search limitations pose additional risks and costs not found with more powerful third-party archiving solutions
    • Why Office 365 basic email archiving does not meet the additional eDiscovery and regulatory requirements with which many organizations are faced
    • How many third-party solutions meet the most stringent and complex email archiving requirements

    Bonus: Email Archiving Checklist
    Use this comprehensive list of considerations in The Need for Third-Party Archiving in Office 365 to evaluate your organization’s email archiving requirements and determine whether Office 365 adequately addresses them.

    Don’t miss out! As the industry moves toward more centralized and granular information governance automation, third-party archiving solutions offer the best, most cost effective way to meet these requirements while enhancing Office 365 capabilities.

    Get your free white paper right now!


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 19,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.

    Have questions? Want more info? Need help?
    Let’s talk!


    [Infographic] Does Your Business Need Cloud Archiving?

    [Infographic] Does Your Business Need Cloud Archiving?

    Evaluate your current situation, protect valuable information and eliminate risk.

    See for yourself!

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  • Get the lowdown on backup

    April 13, 2015

    Get the lowdown on backupEveryone uses some kind of backup – an automated snapshot of your folder, your drive or your server, secured on a separate platform. When you do suffer the inevitable failure, a backup stands ready to restore you to that point in time you made the backup. It may not restore everything, but it will get back most of what you lost, which is better than nothing.

    How do you deal with the pain of finding out that your backup was corrupted or hadn’t been run recently enough to be helpful? Like an insurance policy, it can be hard to appreciate the value while you’re paying the premiums, or in this case, updating backup schedules, checking error logs or buying more storage media. But when you need it, having a valid backup in place can mean the difference between a minor inconvenience and a major disaster.

    World Backup Day may have caught your attention recently. This campaign was designed to raise awareness of the lowly backup and put it top of mind for knowledge workers. (And who isn’t a knowledge worker nowadays?)

    This renewed focus on data management’s oldest strategy begs the question:

    Is backup enough?

    Few doubt the value of backing up data. In fact, many make a “failsafe argument,” insisting that creating and testing multiple backups on separate platforms is the only really reliable strategy and that believing one tape will always save you is tantamount to delusion.

    The latest backup solutions have advanced the notion of a nightly backup; services like Box and Dropbox can secure copies of user-selected documents in the cloud with greater frequency and unparalleled ease. File sync and share services like Intermedia’s SecuriSync® tout collaboration over backup, but also serve to protect business data and give businesses more control of this IP.

    Businesses are managing data growth and mitigating risk by successfully implementing backup and archiving solutions that intelligently work together, especially for email. Backing up a mailbox during off hours doesn’t capture deleted mail and that may allow opportunities for employees to cover their tracks by deleting anything they don’t want backed up before the backup is run. Email archiving, of course, doesn’t allow for such hijinks.

    The main difference between backup and archiving is the objective. While both solutions seek to provide a safety net, backup takes a more brute force approach, collecting files and moving them to a storage subsystem or onto other storage media. Archiving preserves and protects a record of what was said and done, by whom and when.

    An archive creates an immutable record of every email and file attachment sent and received. It provides a historical copy that can be queried to determine who said what, did what and knew what – and when. The ability to create complex search queries and run those against thousands of mailboxes or file structures, perhaps consisting of millions of records, highlights a tangible business difference of an archiving solution.

    By implementing backup and archiving solutions that work together, businesses are cutting costs, improving operational efficiencies and better supporting compliance audits and discovery requests.

    Have questions? Want more info? Need help?
    Let’s talk!


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 19,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.


    [White Paper] Backup vs. Archive

    [White Paper] Backup vs. Archive

    Know the similarities and the differences to maximize data management and preservation.

    Get your FREE copy right now!


  • Maximize data preservation with advanced email archiving

    April 7, 2015

    Maximize data preservation with advanced email archivingDoes your business preserve all email data using immutable WORM-compliant storage?

    Do you have indefinite access to every inbound and outbound email message and file attachment?

    Does deleted data remain searchable and downloadable?

    If you’re not using an advanced email archiving solution to preserve valuable business data, you’re wasting time and money on compliance, legal and governance requirements!

    For most businesses, basic email archiving functionality typically just isn’t enough anymore.

    Some of the most popular, widely used email archiving platforms include restrictive data preservation options that make it time consuming, expensive and hard (maybe even impossible!) to meet the ongoing and growing demands for data. Those limitations can substantially increase the risks and costs associated with email management, archiving, compliance and discovery. For example, some archives allow data to be edited. Some archives only provide access to deleted mailbox data for a short time. Some archives support a very limited number of file attachment types.

    Advanced email archiving solutions provide added data protection by:
    • preserving every inbound and outbound message using immutable WORM-compliant storage
    • ensuring indefinite access to deleted items; data remains searchable and downloadable
    • supporting 500 types of file attachments, including video, audio and image files

    Have questions? Want more info? Need help?
    Let’s talk!


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 19,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.


    [Video] The what, why and how of email archiving

    [Video] The what, why and how of email archiving

    Get a comprehensive overview of email archiving for businesses.

    Watch the video!


  • Don’t be fooled by inferior email archives

    April 1, 2015

    Don’t be fooled by inferior email archivesHave you heard the one about the secretary of state, the private email server and the delete button? If so, you know that it’s not an April Fools’ Day joke. It’s the latest (avoidable) email scandal – and it should make you think twice about protecting your business data.

    Is the intellectual property in your emails, file attachments and other electronic business communications completely protected? With so much confusion about cloud archiving facts vs. myths, you better be absolutely sure!

    Take advantage of added benefits and functionality
    No matter the day of the year, the serious fact remains the same: Basic email archiving functionality just isn’t enough for most businesses.

    If you’re missing an advanced cloud-based email archiving solution, you’re missing added data protection, search capabilities and data flexibility.

    Automatically secure and preserve every inbound and outbound email and file attachment…

    Find and retrieve exactly what you need in seconds with fast and accurate search tools…

    Quickly and easily filter, tag and export relevant content…

    Stop wasting time and money on compliance, legal and governance requirements!

    Overcome the limitations of restrictive platforms
    Some of the most popular, widely used email archiving platforms include restrictive data preservation, search and export options that make it time consuming, expensive and hard to meet the ongoing and growing demands for data.

    Ask these questions to avoid being fooled by inferior email archives:

    • Is every inbound and outbound message preserved using immutable WORM-compliant storage?
    • Is indefinite access to deleted items provided?
    • Does deleted data remain searchable and downloadable?
    • Is a wide range of file types indexed and archived, including video, audio and image files in emails and attachments?
    • Can wildcard, Boolean, proximity, fuzzy logic and custom query searches be performed?
    • Are there limitations on the number of mailboxes per search, volume of results per search or number of concurrent searches?
    • Are keyword statistics rendered for all searches?
    • Can search results be filtered, tagged and exported as needed?
    • Can data be exported as PST, EML, NSF, PDF, HTML and TXT files?

    Effectively preserving and searching data – and being able to easily retrieve it as needed – reduces the costs and risks of compliance, discovery and doing business.

    Have questions? Want more info? Need help?
    Let’s talk!


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 19,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.


    [Infographic] Does Your Business Need Cloud Archiving?

    [Infographic] Does Your Business Need Cloud Archiving?

    Evaluate your current situation, protect valuable information and eliminate risk.

    See for yourself.


  • Still on the fence about email archiving?

    March 30, 2015

    Still on the fence about email archiving?Even with email archiving making the front page lately, too many businesses are still leaving it on the back burner for too long. That’s a problem. Many of the arguments demanding the preservation of records in the cases of public officials and government departments are equally applicable to corporate communications.

    What if you need to look back and determine who knew what, when?

    Why let email users decide what’s worthy of preservation?

    Who’s responsible for ensuring all intellectual property is protected?

    Some organizations may be revisiting these questions in light of recent news – and rightly so. While these raise some complex questions about information governance and data management, the immediate solution is simple: start archiving your email.

    It’s not a big project, it doesn’t have major budget implications and it won’t take a SWAT team. Get started today and archive email to the cloud – with no hardware, no software, no setup costs. With a simple journaling configuration, you can be securely preserving every inbound and outbound email in a highly available, highly reliable cloud data store.

    Financial services firms frequently remind us that worrying about starting retirement savings isn’t the answer. Saving a little money every day is the best way to start – and the sooner, the better. Likewise, archiving data in an affordable, accessible system is the best way to start and now is the best time.

    As your messaging servers shed inactive data and your backup cycles run faster, end users can also restore their own lost or accidentally deleted emails and attachments. Those are some nice side benefits, but starting your archive now means you can take some time to consider ingesting legacy data and training your HR, Compliance and Legal teams to conduct their own high speed searches in the archive.

    Like saving for retirement, starting now can’t hurt you. If you decide to install an on-premises system or a hybrid solution later, you’ll have that flexibility. But starting today means you’ll have that ability!

    What are you waiting for?

    Have questions? Want more info? Need help?
    Let’s talk!


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 19,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.


    [White Paper] Backup vs. Archive

    [White Paper] Backup vs. Archive

    Know the similarities and the differences to maximize data management and preservation.

    Get your FREE copy right now!


  • Evaluating an email archiving solution

    March 26, 2015

    Evaluating an email archiving solutionDoes your business automatically secure and preserve every inbound and outbound email and file attachment?

    Can you find and retrieve exactly what you need in seconds with fast and accurate search tools?

    Are you able to quickly and easily filter, tag and export relevant content?

    If not, you’re wasting time and money on compliance, legal and governance requirements.

    When it comes to email archiving, basic functionality typically just isn’t enough anymore for most modern businesses.

    Here’s the problem: some of the most popular, widely used email archiving platforms include restrictive data preservation, search and export options that make it time consuming, expensive and hard to meet the ongoing and growing demands for data. Those limitations have the potential to substantially and seriously increase the risks and costs associated with email management, archiving, compliance and discovery.

    Here’s the good news: advanced cloud-based email archiving solutions provide businesses with added benefits and functionality, including added data protection, search capabilities and data flexibility.

    Effectively preserving and searching data – and being able to easily retrieve it as needed – reduces the costs and risks of compliance, discovery and doing business in general.

    Here are some major considerations when evaluating a cloud-based email archive:

    Data Preservation – Protect the right information
    Some archives allow data to be edited. Some archives provide access to deleted mailbox data for only a short time. Some archives support a very limited number of file attachment types.

    Look for a solution that:

    • preserves every inbound and outbound message using immutable WORM-compliant storage
    • provides indefinite access to deleted items; data should remain searchable and downloadable
    • indexes and archives a wide range of file types, including video, audio and image files in emails and attachments

    Search – Find exactly what you need quickly
    Don’t settle for just wildcard and Boolean searches. Take advantage of the other search options available and the granularity they provide.

    Beware of search limitations.

    Look for a solution that:

    • includes proximity, fuzzy logic and custom query searches
    • provides no limitations on the number of mailboxes per search, volume of results per search or number of concurrent searches
    • renders keyword statistics for all searches

    Data Flexibility – Filter, tag and export relevant content
    Some archives have zero flexibility: export of search results is all or nothing; individual messages and attachments can’t be downloaded. Some archives allow data to be exported only as a PST or proprietary file type; data must often be converted to another format.

    Look for a solution that:

    • provides the ability to filter and tag search results and export only and exactly what you need
    • enables flexible data export as PST, EML, NSF, PDF, HTML and TXT files

    Have questions? Want more info? Need help?
    Let’s talk!


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 19,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.


    [White Paper] Archiving and the Cloud: Perfect Together

    [White Paper] Archiving and the Cloud: Perfect Together

    See how businesses are using cloud-based email archiving to effectively preserve data and cut storage costs and hassles.

    Get the white paper right now!


  • Have you seen these Data Insights Survey Results?

    March 23, 2015

    Have you seen these Data Insights Survey Results?

    The Data Insights Survey Results are in: Don’t miss this recorded webinar!

    See what business professionals from a wide range of industries are saying about data management and insight.

    • Hear the latest opinions about preserving, analyzing and acting on business data

    • Find out about current data management trends and struggles

    • Get a complete breakdown of the survey answers with accompanying analysis

    See for yourself right now: Watch the free 30-minute recorded webinar!


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 19,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.

    Have questions? Want more info? Need help?
    Let’s talk!


    [Infographic] 5 Email Archiving Myths Debunked

    [Infographic] 5 Email Archiving Myths Debunked

    Separate fact from fiction with this infographic that dispels common email archiving myths.

    Don’t mss out!


  • Data governance newsletter features Gartner research

    March 18, 2015

    Data governance newsletter features Gartner research

    Here’s an informative newsletter packed with information for MSPs!

    Data Governance, Email Archiving and MSPs is loaded with valuable information about data retention, leveraging the benefits of the cloud and partnership opportunities.

    * See for yourself how successful MSPs are generating a new line of monthly recurring revenue.

    * Take advantage of a variety of Email Archiving Resources for MSPs, including an Office 365 white paper, an archiving infographic and more!

    * BONUS: The newsletter features Gartner research entitled “Best Practices for Data Retention and Policy Creation Will Lower Costs and Reduce Risks.”

    Don’t miss out. Take a look at the newsletter right now!


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 19,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.

    Have questions? Want more info? Need help?
    Let’s talk!


    [Checklist] Email Archiving Best Practices for MSPs

    Email Archiving Best Practices for MSPs

    Protect intellectual property and cut data storage costs for your customers.

    Get your FREE Checklist right now!


  • Email archiving saves the day!

    March 16, 2015

    Email archiving saves the day!

    How many email messages do you send and get each day?

    Most of us send more than 30 messages per day and get more than 100.

    Given the volume of email flowing to and through your inbox, it’s easy to exceed inbox quotas, suffer from information overload and react by trashing messages you may need later.

    Here are five ways that cloud-based email archiving helps save the day:

    Disk space
    With most mail servers, disk storage comes at a premium. Whether it’s an on-premises system or a hosted solution, the larger the mailboxes, the more disk space they consume (and the longer it takes to back up and restore them). Considering very few users access older mail, it simply doesn’t make sense to use top-tier storage for rarely needed content. Email archiving saves that premium disk space by providing an accessible, less expensive storage option for older content. The data is always there when you need it, but costs less to preserve.

    Data access
    How much data is scattered across your company’s network drives, drive subsystems, laptops, external hard drives and USBs? How do you recover data from a corrupted PST? How often is IT asked to restore data from a backup tape made long ago? When email messages and file attachments are stored where few people can get them, or are locked in formats that have been superseded, access to that information can be forever lost. Saving data that no one can access is as useful as not saving data at all. With email archiving, you maintain control of, and ensure access to, all that IP and corporate data.

    Retention policies
    Maintaining immutable copies of data is often a requirement of regulations, laws and other mandates. Savvy companies frequently go a step farther and pursue a policy of defensible deletion, where older data is purged to limit liability or prune the amount of data under management. In an age of unlimited cloud storage, fewer companies find storage to be the driving factor in these decisions. Email archiving is the perfect solution, as it separates the messaging system from employee mailboxes; data is maintained in accordance with your retention policies and employees don’t have the ability to truly delete anything.

    Search and discovery
    Preserving corporate intellectual property is the first step, but searching this data is where the business value of email archiving becomes evident. A full-text index of all messages and attachments provides a platform to expedite discovery requests, audits and investigations of all kinds (who said what, when). Save every message because you just never know and search every message when you need to know.

    Business insight
    Email archiving can mine the data in internal and external business communications. Who’s the most demanding customer? Who’s the most responsive vendor? Which teams spend the most time in cross-collaboration? The patterns and insights that emerge shed light on the communications flow and yield actionable intelligence. Knowledge is power; there’s a lot you can learn from your company’s communications, if you carefully preserve and correctly present the data.

    Finding a deleted message from the CEO… Helping HR investigate rogue employees or data loss…Ensuring regulatory compliance…

    Email archiving saves the day – day after day!

    Have questions? Want more info? Need help?
    Let’s talk!


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 19,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.


    [White Paper] Backup vs. Archive

    [White Paper] Backup vs. Archive

    Know the similarities and the differences to maximize data management and preservation.

    Get your FREE copy right now!


  • With email archiving, flexible data export is key

    March 12, 2015

    With email archiving, flexible data export is keyCan your business quickly and easily export archived email data?

    In multiple file formats?

    Without conversions, workarounds and hassles?

    If not, you’re wasting time and money on compliance, legal and governance requirements.

    When it comes to flexible data export, basic email archiving functionality typically just isn’t enough for most modern businesses.

    Here’s the problem: some of the most popular, widely used email archive platforms include restrictive data export options that make it time consuming, expensive and hard to meet the ongoing and growing demands for data. Those export limitations have the potential to substantially and seriously increase the risks and costs associated with email management, archiving, compliance and discovery.

    But there’s some good news, too. Advanced cloud-based email archiving solutions provide businesses with added benefits and functionality, including data flexibility.

    Effectively preserving and searching data – and being able to easily retrieve it as needed – reduces the costs and risks of compliance, discovery and doing business in general.

    Here are two important data export considerations when evaluating the flexibility of a cloud-based email archive:

    Search results
    Some archives have zero flexibility: export of search results is all or nothing; individual messages and attachments can’t be downloaded. Look for a solution that provides the ability to filter and tag search results and export only and exactly what you need.

    File formats
    Some archives allow data to be exported only as a PST or proprietary file type; data must often be converted to another format. Look for a solution that enables flexible data export as PST, EML, NSF, PDF, HTML and TXT files.

    Have questions? Want more info? Need help?
    Let’s talk!


    About Sonian
    An early innovator in cloud-based archiving, Sonian preserves, protects and presents the world’s information. More than 19,000 customers in 40 countries trust Sonian’s secure proprietary SaaS platform and cloud search engine to retain and retrieve valuable data and protect intellectual property. Sonian manages more than 20 billion objects in the cloud; every day, 17 million new documents are uploaded to Sonian’s email archive, which is integrated with the world’s 5 largest public clouds.


    [Infographic] Archiving Emails, Instant Messages and Attachments

    [Infographic] Archiving Emails, Instant Messages and Attachments

    Protect intellectual property and cut data storage costs by leveraging the cloud.

    Don’t miss this infographic!


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